office manager

We see every recruit as a next important building block for our company and search for well-rounded professionals with diverse backgrounds and an insatiable appetite for knowledge. Subsequently, we passionately invest in their skill-set development by: (1) providing a comprehensive product education orientation (2) setting performance related targets that impact their end of year salary increase, reinforcing at the same time meritocracy, (3) supporting an open space culture to nurture knowledge sharing.

As an Office Manager you will:

• Oversee the daily office operations, ensuring a smooth and efficient workflow 

• Serve as the primary point of contact for office-related inquiries and issues

• Welcome visitors and guide appropriately

• Answer, screen, and forward incoming phone calls or take accurate messages

• Schedule and coordinate meetings and appointments 

• Maintain office databases 

• Prepare and send outgoing mail items (envelopes, packages, etc.) 

• Manage office equipment and supplies, ensuring timely replenishment as needed

• Manage price negotiations with office vendors and service providers in cooperation with the Finance Team 

• Coordinate with the IT Team for onboarding and offboarding procedures

• Handle petty cash and maintain records of office-related expenditures

• Coordinate and supervise the work of internal colleagues and external vendors for cleaning services 

• Liaise with external service provider for maintenance of the air conditioning system

• Partner with the HR Team to assist in the onboarding new hires 

• Assist with the coordination of in-house or off-site activities (e.g., company events)

Job requirements

What you will bring:

• At least 3 years of experience as an Office Manager or in a similar role

• Advanced communication skills

• Fluent in both Greek and English

• Ability to work independently and as part of a team

• High attention to detail, strong problem-solving & organizational skills

• Proficiency in Google Suite and MS Office

Benefits

• Competitive salary

• Private Medical and Life Insurance

• Inspiring and challenging projects

• Growth opportunities

• Extensive education

• Central offices

• Bonus opportunities