travel & ticketing coordinator int-0324

Intellectica is recruiting a Travel & Ticketing Coordinator on behalf of its client, a leading provider of specialized engineering solutions for subsea cable installation and offshore energy infrastructure. Renowned for delivering high-quality, reliable services to global partners, the company values precision, accountability, and operational excellence. Based in Attiki, Greece, this role reports directly to the Operations Director and plays a key part in managing and streamlining corporate travel arrangements for employees and clients.

Key activities and responsibilities of this role include:

• Coordinating travel arrangements for employees and clients, including flights, accommodation, and ground transportation
• Identifying, evaluation, and onboarding reputable travel vendors and service providers
• Negotiating favorable rates and exploring cost-effective travel option through various platforms
• Developing and maintaining strong relationships with travel vendors
• Ensuring all travel plans are in full compliance with the internal and external policies and procedures
• Preparing detailed travel itineraries and proactively communicating updates
• Providing 24/7 support to travelers during their trips when and as required
• Maintaining accurate travel records and reports, including cost breakdowns, charge reviews, and the recording of travel days, in coordination with the accounts department and/or project managers
• Supporting the general administrative function with tasks including the procurement of office supplies
• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business Administration, Hospitality or a relevant field
• Minimum of 2 years of professional experience as a Travel Coordinator or in a similar role
• Hands-on experience with travel booking software and tools
• Proficiency in MS Office Suite
• Fluency in Greek and English

Core competencies of a successful candidate:

• Clear and professional communication (written and verbal)
• Strong organizational skills and multi-tasking ability
• Effective negotiation and problem-solving skills
• Detail oriented and proactive
• Comfortable in a dynamic, fast-paced environment
• Responsive and flexible to accommodate travelers