personal assistant to ceo int-0387

Intellectica is recruiting an experienced and meticulous Personal Assistant to the CEO on behalf of a leading European healthcare provider. With operations across multiple countries and a workforce of over 3,000 professionals, the organization is known for its high standards and dynamic leadership. Based in Athens, Greece, and reporting to the CEO, the successful candidate will play a pivotal role in managing daily operations, streamlining communications, and providing strategic administrative support in a fast-paced, high-responsibility environment.

Key activities and responsibilities of this role include:

• Coordinating travel arrangements and schedule appointments and meetings for the CEO while managing their calendar efficiently

• Handling incoming calls, messages, and emails and redirection as needed

• Preparing meeting materials, taking accurate minutes, and organizing follow-ups to support effective decision-making

• Liaising with internal teams and external partners to arrange meetings and visits

• Accompanying the CEO to selected events and ensuring smooth coordination

• Handling confidential administrative tasks, including financial document management, internal records, and filing systems

• Assisting in the execution of strategic initiatives by following up on key action items and deadlines

• Welcoming visitors and supporting the smooth operation of the executive office

• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business Administration or a related field

• At least 5 years of experience as a Personal Assistant, Executive Assistant, or senior administrative roles, ideally within a healthcare, pharmaceutical, or a regulated corporate environment

• Tech-savvy with the ability to manage digital tools (including AI tools) and social media platforms

• Familiarity with project management tools is considered a plus

• Proficiency in MS Office Suite

• Fluency in Greek and English (written and verbal)

Core competencies of a successful candidate:

• Strong communication and interpersonal skills

• Excellent organisational skills and attention to detail

• Effective time management and multitasking ability

• Proactive and adaptable mindset

• High level of discretion and confidentiality

• Reliable, structured, and compliance-oriented