personal assistant
Aug 7, 2026 · Intellectica
What you'll do
- Serve as primary liaison for the President with internal teams and external stakeholders
- Coordinate travel arrangements and schedule appointments and meetings
- Manage the President’s calendar efficiently
- Handle incoming calls, messages, and redirect as needed
- Prioritize and manage email correspondence
- Organize daily meeting agendas and take minutes
- Draft emails and handle correspondence
- Accompany the President to business events
- Collaborate with team to prepare the President for meetings and presentations
- Perform administrative tasks including record keeping, note-taking, documentation, filing, and confidential financial management
- Welcome visitors and manage internal communications
- Assist in executing strategic initiatives by following up on action items and deadlines
- Optimize office efficiency
- Perform additional duties as required
Key requirements
- 3+ years' experience
- Advanced presentation development and delivery skills
- Proficiency in MS Office Suite and digital tools
- Strong communication, interpersonal, and stakeholder management skills
- Excellent organizational, multitasking, and time management abilities
- Experience handling confidential information with high integrity
- Fluency in Greek and English
- Business Administration
About the job
Intellectica is recruiting an experienced Personal Assistant on behalf of its client, a well-established industrial company operating in the manufacturing sector, specialising in wooden pallet production and packaging solutions. The company has built a strong presence in its field, combining long-standing experience with a focus on operational efficiency and steady growth. Based in Aspropyrgos, Attiki, the successful candidate will play a pivotal role in managing the President’s daily operations, ensuring seamless execution of business priorities and enhancing overall executive efficiency.
Key activities and responsibilities of this role include:
Serving as a primary liaison for the President among internal teams and external stakeholders, ensuring exceptional service and strong professional relationships
Coordinating travel arrangements and scheduling appointments and meetings for the President while managing their calendar efficiently
Handling incoming calls, messages, and redirection as needed
Prioritizing and managing email correspondence, ensuring timely attention to important matters
Organizing daily meeting agendas, taking minutes, handling correspondence, and drafting emails
Accompanying the President to business events
Collaborating with team members to prepare the President for meetings and presentations
Performing administrative tasks, including record keeping, note-taking, documentation creation, filing, and confidential financial management
Welcoming visitors, reviewing documents, managing internal communications, and optimizing office efficiency
Assisting in the execution of strategic initiatives by following up on key action items and deadlines
Any other task that may be required from time to time
Professional experience & qualifications of a successful candidate:
Bachelor’s degree in Business Administration, or a related field
3+ years of proven experience working closely with senior executives in fast-paced, high-complexity environments
Advanced presentation development and delivery skills, with demonstrated experience creating high-impact executive presentations
Tech-savvy and comfortable managing digital tools
Proficiency in the MS Office Suite
Fluency in Greek and English (written and verbal)
Core competencies of a successful candidate:
Exceptional communication, interpersonal and presentation skills
Flexible and adaptable, with a proactive attitude, capable of multitasking and prioritizing effectively
Strong organizational and planning skills, exhibiting high levels of reliability
High integrity standards, being able to appropriately handle sensitive and confidential information
Proactive and solution-oriented
Excellent stakeholder management skills
Composed and adaptable under pressure
About the company
We Drive Solutions.
Intellectica is a group of international finance industry experts providing outsourced finance department, financial advisory and recruitment services. The company's know-how stems from the experience of its people, with careers in companies with the likes of JP Morgan, Morgan Stanley, Deloitte & others.
We are your finance partner. Intellectica works as your in-house team, providing hands-on expertise on matters relating to finance. Focused on prompt service, we drive results through our people, our most valuable asset.
About the company
We Drive Solutions.
Intellectica is a group of international finance industry experts providing outsourced finance department, financial advisory and recruitment services. The company's know-how stems from the experience of its people, with careers in companies with the likes of JP Morgan, Morgan Stanley, Deloitte & others.
We are your finance partner. Intellectica works as your in-house team, providing hands-on expertise on matters relating to finance. Focused on prompt service, we drive results through our people, our most valuable asset.