finance & operations associate int-0377

Intellectica is recruiting a Finance & Operations Associate on behalf of a dynamic organization operating at the intersection of creative production and social media management. Based in Athens, Greece, the successful candidate will report directly to the General Manager and play a key role in supporting budget management, financial processes, and operational coordination. The position combines hands-on involvement in reporting, cash flow planning, and administrative support, contributing to the smooth running of day-to-day operations. This is a unique opportunity to join a growing team and help drive efficiency across departments.

Key activities and responsibilities of this role include:

• Lead budget management, track actuals, and monitor KPIs across all departments

• Administer and enhance use of the Zoho suite (CRM, Books, Projects, Campaigns) to support financial and operational workflow

• Control expenses, oversee invoice issuance, and manage receivables and payables with timeliness and accuracy

• Prepare cashflow forecasts, highlight discrepancies, and advise on liquidity and financial planning

• Liaise with external accountants to ensure accurate reporting and compliance

• Prepare and deliver managerial reports on a monthly, quarterly, half-year, and annual basis to support data-driven decision-making

• Undertake projects of strategic importance to the business, contributing to the firm’s expansion in a dynamic, collaborative setting

• Support general office management and handle administrative tasks to ensure smooth day-to-day operations

• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• MSc degree in Finance, Accounting, or a related field; professional certifications (e.g., ACCA, CPA, CFA, CFI) are a plus

• At least 3 years of relevant experience in finance and operations, ideally in a scale-up environment

• Proven ability to manage budgets, cashflows, and financial reporting with precision

• Hands-on experience with ERP or business systems, particularly Zoho platforms, is highly desirable

• Demonstrated comfort working with external accounting partners and managing monthly/quarterly closings

• Proficiency in the MS Office Suite

• Fluent in both Greek and English (written and verbal)

Core competencies of a successful candidate:

• Creative flair with a focus on producing engaging and impactful content

• Out-of-the-box thinking and the ability to drive innovation

• Ability to manage multiple projects simultaneously and meet tight deadlines

• Visionary leadership with the ability to inspire and motivate a team

• Entrepreneurial mindset with a business-oriented approach

• Excellent communication and interpersonal skills

• Strong problem-solving skills and a proactive approach to challenges