executive assistant int-0406

Intellectica is seeking an Executive Assistant, on behalf of its client, a pioneering maritime technology company that is transforming the global shipping industry through advanced AI and data-driven solutions, with a presence across Europe and Asia. Based in Athens, Greece, and reporting directly to the CEO, the successful candidate will play a pivotal role in enabling the CEO and CBO to operate at their highest level, taking ownership of their schedules, travel logistics, and day-to-day executive support with precision and discretion.

Key activities and responsibilities of this role include:

• Acting as a support partner to the CEO and CBO, ensuring their time, priorities, and commitments are managed effectively

• Managing complex calendars, coordinating meetings, appointments, and shifting priorities with foresight and precision

• Organizing travel arrangements (flights, accommodation, transfers)

• Screening and prioritizing incoming communications (emails, calls, messages), ensuring timely and appropriate responses or redirection

• Preparing executive briefings, presentations, and meeting materials; capturing accurate notes and tracking follow-ups to support decision-making

• Liaising with external stakeholders (e.g., event organizers, speaking engagements) to facilitate strategic engagements and visits

• Supporting internal meetings and events with administrative coordination and documentation

• Handling sensitive administrative tasks, including board documentation and confidential records

• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business or a related field

• 2+ years of experience as an Executive Assistant, or similar role in a fast-paced environment

• Experience in the technology industry will be considered a plus

• Proficiency in productivity tools, scheduling platforms, and collaboration systems

• Ability to create professional presentations and reports (e.g., PowerPoint, Google Slides)

• Proficiency in the MS Office Suite

• Fluency in English is required; additional languages are a plus

Core competencies of a successful candidate:

• Exceptional communication and interpersonal skills

• Strong sense of discretion, reliability, and professionalism in handling sensitive information and executive-level matters

• Tech-savvy and adaptable, with the ability to quickly learn and navigate digital tools

• Highly organized and detail-oriented, capable of managing multiple priorities and maintaining accuracy under pressure

• Proactive and solution-focused mindset, able to anticipate needs and resolve issues before they escalate

• Collaborative team player with a customer-centric attitude and a strong sense of ownership over assigned responsibilities

The company offers:

• Competitive remuneration package including skill- and experience-based salary

• A hybrid working model: initial on-site presence in Athens with flexibility thereafter

• Tech Equipment Package: Laptop and other policy-based equipment

• Private health and life insurance coverage

• Ticket restaurant vouchers (14 per year)

• Paid leaves: Paid study, emergency, and medical leaves

• Annual bonus, often significantly exceeding base salary

• Access to mental health support and wellness benefits, including gym membership

• Learning & development opportunities