administrative assistant int-0355

Intellectica is recruiting a highly organized and proactive Administrative Assistant on behalf of a leading Accounting & Tax team of an established advisory firm based in Piraeus, Attiki, Greece. The successful candidate will report to the CEO and will be providing administrative support, playing a pivotal role in supporting the company’s mission, and ensuring efficient day-to-day operations.

Key activities and responsibilities of this role include:

• Managing the administrative functions of the company’s back office to ensure smooth operations

• Welcoming and registering guests, handling phone calls, and receiving company deliveries

• Managing the company’s telephone and ensuring timely forwarding of messages

• Handling printed and electronic documents, as well as managing and distributing physical and digital correspondence

• Data entry, database maintenance, and record-keeping

• Supporting C-level executives with their daily tasks, calendar coordination, and internal communication

• Acting as a liaison between team members to ensure timely and accurate exchange of information

• Any other task that may be required from time-to-time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree

• At least 1 year of experience in a similar administrative role

• Knowledge of Microsoft Office suite (Word, Excel, and PowerPoint)

• Fluency in Greek and proficiency in English

Core competencies of a successful candidate:

• Excellent communication and interpersonal skills; personable and engaging

• Strong organizational skills with the ability to prioritize tasks effectively to meet deadlines and achieve objectives

• A genuine multi-tasker with the ability to work well under pressure, as well as independently

• Excellent collaboration skills to cooperate effectively with team members