secretary service office (part time)

For our Headquarters in Spata, we are looking for Secretary Service Office (Part Time)

                               SOHR_0125

The Position:   

Reporting to the Housemarket Human Resources Manager you are responsible and accountable to: 

• Manage daily administrative functions for SO divisions

• Coordinate and arrange travel and accommodation for employees

• To manage all Purchase Orders as well as provide support to HR SAP SO users

• Organize meetings, book meeting rooms, and oversee catering needs

• Maintain and update telephone and contact lists for the office

• Handle incoming correspondence, emails and calls

• Monitor and control office supply inventory and operating costs

• Oversee equipment functionality and liaise with vendors as needed

• Assist with external tasks (e.g., municipalities, labor authorities, banks)

• Cover the SO General Management secretary position, when needed

• Arrange the AIA cards (application, signatures, filing, Sap, return back for cancellation)

• Coordinate and oversee the ordering, distribution, and inventory of employee uniforms, ensuring proper fit and adherence to company standards.

• Manage confidential information and act as a role model for IKEA values

The Skills & Qualifications:

• University Degree

• Very good command of English language 

• Very good knowledge of MS Office MS Office 

• Driving license (preferred)

• At least 1-3 years in a secretarial role, ideally within the retail sector

• Focus on detail and good planning 

• Strong organizational and time-management abilities

• Discretion, trustworthiness, adaptability, teamwork

Qualifications considered as an asset:

• Knowledge of the Retail Market

• Additional Foreign Languages

• Knowledge of SAP

The People we seek:

Lead by example constantly looking for new and better ways forward

Believe in empowering people, taking ownership, making decisions and following through 

Have a hands on and customer service driven approach.

Have the courage to question existing solutions and think in unconventional ways 

Have a passion for life at home and retail

What we offer

If you take on this position, these are just a few things you can expect from us: 

-An exciting and empowering work environment at one of the leading group of companies in Greece and the Balkans in providing quality consumer durable goods.

- A diverse group of people who value working together 

- An open and inclusive culture where you can be yourself

-And as the world’s leader in life at home, you will have exceptional opportunities to grow and develop together with us

IKEA started its operation in Greece through House Market, a member of Fourlis Group of Companies, and operates in Greece 6 Stores (Athens, Thessaloniki, Larissa, Ioannina & Patra), & 2 “New Generation” Store in Piraeus & The Mall Athens Marousi, 1 Store in Cyprus (Nicosia) & 3 in Bulgaria (Sofia ,Varna, Velico Tarnovo). We also operate 7 Pick-Up-Point (Rhodes, Chania, Heraklion, Alexandroupoli & Kalamata, Burgas & Plovdiv) & 1 Planning Studio in Cyprus (Limassol)