facilities & procurement specialist
Jul 24, 2026 · Funky Buddha
What you'll do
- Oversee day-to-day operations of company facilities including offices, equipment, and infrastructure
- Coordinate maintenance, repairs, and technical services for facilities
- Manage relationships with external vendors such as cleaning, security, and maintenance providers
- Ensure compliance with health and safety regulations and company policies
- Monitor and manage facilities-related contracts and service agreements
- Support office renovations, relocations, or expansion projects
- Track and report costs related to facilities expenses
- Manage purchasing activities for office supplies, equipment, and services
- Source, evaluate, and onboard vendors and suppliers
- Negotiate pricing, terms, and contracts to ensure cost efficiency
- Track purchase orders and ensure timely delivery of goods and services
- Monitor inventory levels and procurement budgets
- Identify opportunities for cost optimization and operational improvement
- Maintain accurate supplier records and contract documentation
Key requirements
- 2+ years' experience
- Facilities Management and Health & Safety Compliance
- Procurement Processes including sourcing and purchasing
- Vendor Management and Contract Negotiation
- Cost Management and Inventory Management
- Microsoft Office proficiency, especially Excel
- Analytical Skills and Organizational Skills
- Business Administration / Supply Chain / Engineeringpreferred
Benefits
- Performance-based competitive bonus scheme, Private Medical Plan, Monthly meal card, Career development and growth opportunities, Significant discounts on company products, Modern and pleasant HQ offices.
About the job
The Facilities & Procurement Specialist is responsible for ensuring the smooth operation of company facilities while managing procurement activities efficiently. This role supports business continuity by maintaining a safe, functional, and well-equipped workplace, while optimizing vendor relationships and cost management.
Job Description
Facilities Management
Overseeing the day-to-day operations of company facilities (offices, equipment, infrastructure)
Coordinating maintenance, repairs, and technical services
Managing relationships with external vendors (cleaning, security, maintenance providers)
Ensuring compliance with health & safety regulations and company policies
Monitoring and managing facilities-related contracts and service agreements
Supporting office renovations, relocations, or expansion projects
Supporting cost tracking and reporting for facilities-related expenses
Procurement
Managing purchasing activities (office supplies, equipment, and services)
Sourcing, evaluating, and onboarding vendors and suppliers
Negotiating pricing, terms, and contracts to ensure cost efficiency
Tracking purchase orders and ensuring timely delivery of goods/services
Monitoring inventory levels and procurement budgets
Identifying opportunities for cost optimization and operational improvement
Maintaining accurate supplier records and contract documentation
Qualifications
Bachelor’s degree in Business Administration, Supply Chain, Engineering, or a related field
2-4 years of experience in Facilities Management and/or Procurement
Solid understanding of procurement processes and facilities operations
Strong organizational and multitasking skills
Experience in vendor management and negotiation
Proficiency in Microsoft Office (especially Excel)
Fluency in English (written & spoken)
Analytical and problem-solving mindset
Results-oriented and detail-focused
Ability to work well in a team, fast-paced environment and present a professional demeanor
Additional Information
A great opportunity to contribute to the evolution of the company towards becoming the leading Greek truly omnichannel retailer
Performance-based competitive bonus scheme
Private Medical Plan
Monthly meal card
Career development and growth opportunities
Significant discounts on company’s products
Brand New, modern, and pleasant HQ offices
