management assistant @thessaloniki

As a Management Assistant you will play a key role in the daily organization and business support to Partners/Senior Directors. As an Assistant you are the first point of contact for our clients, our colleagues and our suppliers. It is therefore key that you like to communicate in different languages in an efficient and respectful manner and that you know to prioritize the following tasks:

• Calendar / Agenda management for supporting different Partners/Senior Directors: scheduling calls and meetings, booking meeting rooms and restaurants, solving agenda conflicts, etc.

• Layout and quality check of documents (presentations, proposals, letters, etc.)

• Being the go-to person for your team: you know Deloitte and your team’s clients, you know where you can obtain certain information, which actions should be taken in which situations, … You are seen as their lifesaver and make their work life easier!

Besides the above-mentioned tasks, an impeccable administrative follow-up is necessary:

• Administration support: handling incoming and outgoing e-mails and correspondence, filing/archiving and scanning documents

• Call management: handling incoming internal and external calls, taking messages and filtering calls

• Proposal management: layout and quality checks, preparing the admin part (legal certificates, etc.) and making sure the proposal is submitted before the deadline

Ad hoc tasks:

• Organizing client and internal team events: all practical arrangements such as meeting location/rooms, catering, parking, badges, welcoming the participants, etc.

• Translation & review of documents

• Travel arrangements: booking flights, trains, hotels and cars.

Depending on your own interests, the role of your Partners/Senior Directors and the needs of your Partners/Senior Directors/clients, you will be able to take up additional tasks such as project administration and follow-up, onboarding support, attending meetings during which you take minutes and closely follow up the action points discussed, etc. in short, a great opportunity to shape your career.

#OurRequirements

Our ideal candidates are bright and ambitious professionals that focus on delivering work of high quality, commit to high levels of service and have the ability to build strong relationships. We expect that you also have strong presentation, interpersonal and organizational skills and the ability to work effectively within a team.

The ideal candidate should have the following requirements:

• You have a bachelor’s degree in business administration or a related field

• 1-3 years of experience in administrative roles

• Good knowledge of English is a necessity, both written and spoken

• You have a good command of MS Office applications (Word, Excel, PowerPoint, Outlook, etc.)

• You are very accurate, proactive, communicative and polite

• You have excellent organizational skills and a strong sense of responsibility

• You are a real team player

• You are capable of handling all contacts and information with the required diplomacy and discretion

• You are flexible in changing circumstances, and you are resistant to stress

If you're ready to take your career to the next level in a challenging international environment, focusing on continuous learning and dynamic teamwork, both in Greece and abroad, you're ready for Deloitte!

#WhatWeOffer

At Deloitte, we know that great people make a great organization. We value our people and offer employees a broad range of benefits:

🏠 Modern hybrid workplace, characterized by flexibility and Smart Working

⚖ Empowered well-being: We provide multiple program offerings to support your well-being needs (flexible working arrangements, extra days of leave, parental allowances)

🌍 Engagement within international large-scale teams and projects, with opportunities to travel for training or client purposes.

📚 Constant opportunities for learning with unlimited access to internal and external learning platforms and sponsored certificates aligned with business needs and technology trends

🚀 Challenging and innovating environment where personal development and growth are encouraged, always with transparency and trust

? Diverse culture and active communities that enable you to bring yourself to work

🎉 Team Building and Corporate Social Responsibility Activities

🏃 A buddy to support you with your onboarding

🌴 Extra days of annual leave

⚕ Private medical health insurance plan

💳 Ticket restaurant card

? Exclusive Discounts to several retail providers, restaurants and others

📱 Mobile phone

🍏 Fresh fruits and unlimited coffee everyday at our offices